Written by Varsha Kasera, Founder of Reetireevaj – Mumbai’s Premier Wedding Planning Company Last Updated: October 11th, 2025
If you’re planning your wedding in Mumbai, one of the first big questions is:
“How much does a wedding planner actually cost—and is it worth it?”
At Reetireevaj, a Mumbai-based wedding planning and event design company with over 9 years of experience, we hear this in almost every first conversation.
The honest answer is: there is no single price that fits every wedding.
But there is a clear logic behind how serious planners structure their fees.
This guide is designed to help you understand:
- How wedding planner pricing usually works in Mumbai
- The main types of packages planners offer
- What really makes one quote higher than another
- How to decide which type of package works for your wedding
How do wedding planners charge in Mumbai?
In India, and especially in metros like Mumbai, most professional wedding planners (including Reetireevaj) use one of these broad approaches:
- A flat package fee based on the scope of work, or
- A fee that’s aligned with the overall wedding budget and complexity (for example, a portion of the total budget for full-service planning), or
- A management/coordination fee is charged when the couple already has most vendors booked and needs only execution and oversight.
Instead of thinking,
“What does a planner cost?”
It’s more accurate to think,
“What is the planner taking responsibility for, and how does that match the investment?”
At Reetireevaj, we do not publish a fixed price list because every wedding ishas different:
- Guest counts
- Number of events
- Locations (Mumbai vs. destination)
- Design and decor expectations
- Hospitality and logistics needs
Our fees are always customised after understanding these factors.
Why “wedding planner cost” is confusing (and what most couples get wrong)
Most couples try to compare planners like they compare outfits or venues:
“Planner A is cheaper than Planner B, so A must be a better value, right?”
The problem: wedding planning is not a product;, it’s a service with scope.
Two planners can quote very different fees for the same wedding because what they include—and how deeply they get involved—is completely different.
For example:
- One planner (like Reetireevaj on a full-service mandate) might include:
- Creative concept and storytelling for your events
- Detailed vendor research, shortlisting and negotiations
- Hospitality desks and detailed guest management
- Large on-ground teams for execution across all functions
- Another planner might:
- Only create basic timelines
- Coordinate a few vendor calls
- Appear with a small team on the main day
- Expect your family to handle most hospitality and logistics
So the real question isn’t:
“How much does the planner charge?”
The real question is:
“What exactly is included in the fee—and who is responsible for what?”
At Reetireevaj, every proposal begins with a scope of work document, not just a number.
The 4 main wedding planner packages
Almost every wedding planning service in Mumbai falls into one of these categories. At Reetireevaj, we customise within these types, but this framework will help you understand what you’re comparing.
A) Full-service wedding planning (end-to-end)
Best for:
- Multi-event weddings (mehendi, haldi, sangeet, wedding, reception, after-parties)
- NRI or out-of-town families hosting in Mumbai
- Destination weddings
- Couples who want one accountable team for everything
What’s typically included:
- Overall wedding concept and design direction
- Budget allocation guidance and planning structure
- Venue and destination shortlisting, recces, and finalisation
- Vendor shortlisting, negotiations, and coordination (décor, catering, photography, entertainment, etc.)
- Decor design and production supervision
- Hospitality & logistics planning (rooming lists, arrivals, departures, transport plans, communications)
- Detailed event flow, timelines, and run-of-show
- A dedicated on-ground Reetireevaj team to manage all events
For full-service, end-to-end planning, the planner’s fee is usually aligned with the scale and complexity of the wedding, not a flat one-size-fits-all amount.
At Reetireevaj, this is our flagship engagement model.
B) Partial planning
Best for:
- Couples who have already booked key elements (like venue and a few major vendors)
- Families who are comfortable making some decisions, but want professional structure and execution
Often includes:
- Filling gaps in your vendor team (decor, entertainment, hospitality, etc.)
- Bringing your ideas into a coherent overall plan
- Assisting with budget priorities for the remaining elements
- A dedicated execution team on the wedding days
Reetireevaj’s partial planning is ideal when you say things like:
“We’ve started putting pieces together, but now it’s getting overwhelming. We need experts to complete the puzzle and run the show.”
C) Day-of / wedding-day coordination
Best for:
- Couples who have planned almost everything themselves
- Families who want to hand over the walkie-talkies and relax on the actual wedding days
Usually includes:
- Final vendor confirmation calls before the events
- Creating and managing detailed timelines and cues
- Coordination of vendor arrivals, setups, and departures
- Handling delays and on-the-spot issues on your behalf
- Ensuring that the entire plan runs smoothly on the day
At Reetireevaj, we recommend this model only when:
- Your vendors and plans are already stable and confirmed
- You’re primarily looking for professional execution, not overall planning or design
D) Wedding decor & design-led planning
Best for:
- Couples who say,
“We’ve done the basics, but we want the wedding to look and feel like our story.”
Decor/design-led scopes focus on:
- Concept-driven themes and storytelling
- Mandap and stage design
- Entrances, interactive installations, photo-op corners
- Lighting, florals, tablescapes, and customised elements
- Cohesive visual language across all events
This work is highly creative and production-intensive.
At Reetireevaj, this is one of our strong suits: we’re known for turning personal stories into immersive décor experiences, rather than just “pretty decoration”.
The 3 main pricing models (and how to think about them)
Across Mumbai and other large cities, most professional planners—including teams like Reetireevaj—tend to use one of these models, or a thoughtful blend.
Model 1: Flat fee (package pricing)
You get a straightforward proposal like:
“For the scope defined in this document, our professional fee is X.”
Good fit when:
- The scope is clear (number of events, venues, guest count, type of décor, destination vs local)
- You want predictability in your planner’splanner fee
- There is a limited chance of major changes in the plan
What to clarify:
- What happens if you add an extra event later?
- What if the guest count significantly increases?
- How are out-of-scope additions handled?
Model 2: Fee aligned with total wedding budget
Here, instead of a random flat number, the planner’s fee is designed to be a proportion of your overall investment, especially for full-service, high-complexity projects.
This doesn’t have to be stated as a strict percentage; it simply means:
“If your wedding is large, multi-day, decor-heavy and destination-based, the planning workload is higher, and the fee reflects that.
If it’s intimate with fewer events, the fee scales accordingly.”
Good fit when:
- You’re planning a complex or luxury wedding
- You want a planner who is deeply involved in every stage and decision
- You understand that planning is a major pillar of the whole experience
At Reetireevaj, we often use this logic internally to make sure our proposal is aligned with the scale and ambition of your celebration, even though we may present the fee as a single custom amount.
Model 3: Management/coordination fee
This model is often used when couples already:
- Have chosen venues
- Have confirmed most vendors
- Need a planner mainly for coordination, timelines, and execution
The fee here is not about re-planning the whole wedding; it’s about providing professional project management and crisis handling, so your family doesn’t have to.
Best suited when:
- You’re confident about the vendors you’ve already locked
- You’re comfortable with your own design direction
- You mainly want peace of mind on the days of the wedding
Reetireevaj will still treat this as a serious professional mandate, but the scope (and therefore the fee) is different from a full concept-to-completion engagement.
What actually pushes planner costs up or down?
No matter which planner you speak to, these are the main levers that change the fee.
1. Number of events
A single ceremony with a lunch is very different from a multi-day celebration with:
- Welcome dinner
- Mehendi
- Haldi
- Sangeet
- Wedding
- Reception
- After-party
Each event needs:
- Its own design thinking
- Separate timelines and logistics
- Setup and teardown time
- On-ground team presence
More events = more time, manpower, and creative work.
2. Guest count and hospitality expectations
A wedding of 80–120 guests feels very different behind the scenes compared to one with several hundred.
Higher guest count often means:
- Multiple hotels or room categories
- Complex transport logistics
- More detailed rooming lists
- Larger hospitality desks and guest support structure
At Reetireevaj, we’ve seen a huge rise in couples who want to invest strongly in guest experience and hospitality. That’s beautiful—but it does require extra planning hours and team size, which influences the fee.
3. Design and decor complexity
The level of design ambition has a direct relationship with planner effort.
For example:
- Minimalist, venue-led decor with a few key elements
vs. - Heavily customised environments with bespoke stages, installations, multiple themed zones, and complex lighting
The second scenario involves:
- More creative hours
- Additional vendor coordination and technical checks
- Longer setup and teardown windows
- More on-site supervision from the planning team
Because decor and design are at the heart of Reetireevaj’s identity, we take this part very seriously—and our fees reflect the creative and operational depth required.
4. Destination vs. Mumbai-based
Shifting from Mumbai to a destination (Goa, Udaipur, Jaipur, international locations, etc.) adds layers of:
- Travel and stay for the crew
- Permissions and local regulations
- Local vendor scouting versus bringing Mumbai vendors
- Backup plans for unfamiliar weather and infrastructure
Destination weddings are magical, but by nature, they are more complex to plan, and any serious planner’s fee will account for that.
5. Planning timeline
A wedding planned over 9–12 months feels very different operationally from one planned in 3–4 months.
Short timelines mean:
- Faster vendor choices
- Tighter negotiation windows
- More parallel tasks for the planning team
- Less room for trial-and-error
At Reetireevaj, we do take on shorter timelines when it makes sense, but we’re always honest about:
- What’s realistically possible
- How much support you’ll need
- How that impacts the professional fee
5) So how do you know if a quote is “fair”?
Since you’re not comparing fixed public price tags, here’s a better way to evaluate any quote, including Reetireevaj’s:
Ask yourself:
- Is the scope crystal clear?
- Do you know what the planner is definitely handling and what will still be on your plate?
- Does the fee feel aligned with the scale of your wedding?
- For an intimate, minimal-decor weekend, a huge planning fee may not make sense.
- For a multi-location, multi-day, design-heavy celebration, a very low fee is often a red flag.
- Is there a visible planning process?
- Does the planner talk about structured timelines, checklists, and review points?
- Or is it all vague and “we’ll manage”?
- Do you feel more relaxed after the conversation?
- The right planner makes you feel lighter, not more stressed or confused—even before you sign.
At Reetireevaj, we want couples to leave the very first meeting with a clear picture of:
- What we will take over
- How we think about your wedding
- And why the investment is structured the way it is
6) How to choose the right type of package for your wedding
Use this as a quick decision guide:
Choose Full Planning if:
- You want one team owning every detail from ideation to post-wedding wrap-up
- You have multiple events and a meaningful guest count
- You value creative storytelling, guest experience, and design as much as logistics
- Your family prefers to be hosts, not managers
Choose Partial Planning if:
- You’ve already put some key blocks in place (venue, maybe a photographer, etc.)
- You’re comfortable doing some research yourself
- You now want a professional team like Reetireevaj to:
- Fill the gaps
- Refine the overall experience
- Execute it all smoothly
Choose Coordination-Only if:
- You’ve made most decisions
- Your main concern is smooth execution
- You want your family to be free from handling calls, cues, and crises on the wedding days
If you’re unsure, our team can walk you through two or three different scope options in a discovery call and show you examples from real weddings at similar scales.
Questions you should ask before you sign
Bring this checklist into your meeting with Reetireevaj or any planner you’re considering:
- Scope & Inclusions
- What exactly is included in this fee?
- What is not included? (design, hospitality desks, rehearsal dinners, after-parties, etc.)
- Team & Presence
- How many team members will be on-ground for each event?
- Who will be my main point of contact?
- Vendors & Budget
- Will you help us shortlist and compare vendors?
- Do you help us structure and track our overall wedding budget?
- Changes & Policies
- What happens if we change dates or add an event?
- How do you handle cancellations or major plan changes?
- Crisis Management
- How do you handle vendor no-shows, delays, weather issues or technical failures?
- Process & Workload
- What does your planning process look like month by month?
- How many weddings do you usually take in the same week or weekend?
At Reetireevaj, we’re very comfortable answering these questions in detail. It’s how trust is built.
We choose not to publish fixed prices online for a very simple reason:
No two Reetireevaj weddings are the same, so no two fee structures should be either.
Here’s how we usually work:
- Discovery Conversation
- We understand your story, dates, locations, guest count, rituals, cultures, and what matters most to you—design, intimacy, hospitality, or scale.
- Scope Design
- We map out a clear scope:
- End-to-end planning
- Destination planning
- Decor & storytelling
- Hospitality and guest experience
- Coordination-only, or a blend
- We map out a clear scope:
- Custom Proposal
- You receive a written proposal that explains:
- What we will handle
- How the process will flow
- What is our professional fee is for that scope
- You receive a written proposal that explains:
If you’d like to know what your wedding would cost to plan with Reetireevaj—not someone else’s—
book a consultation with our Mumbai team.
We’ll walk you through the process, discuss options honestly, and share a customised proposal that respects your vision, your family’s expectations, and your overall budget—without putting your wedding in a rigid, public price box.
Frequently Asked Questions About Wedding Planner Cost in Mumbai (2026)
How much does a wedding planner typically cost in Mumbai in 2026?
There is no fixed or standard cost. Wedding planner fees in Mumbai depend on the number of events, guest count, design complexity, locations (Mumbai vs destination), and the level of involvement required. At Reetireevaj, pricing is always customised based on scope rather than a one-size-fits-all rate.
Why do wedding planner quotes vary so much between different planners?
Because wedding planning is a service, not a product. Two planners may quote very different fees because their scope, team size, creative involvement, hospitality support, and on-ground execution depth can vary significantly. Reetireevaj ensures clarity through a detailed scope-of-work document before sharing a fee.
Does Reetireevaj offer full-service wedding planning only, or smaller packages too?
Reetireevaj offers flexible engagement models, including full-service planning, partial planning, day-of coordination, and decor/design-led planning. The right package depends on how much planning you’ve already done and how much professional support you want going forward.
What factors increase or decrease a wedding planner’s fee the most?
Key factors include the number of events, guest count, and hospitality expectations, decor and design complexity, destination logistics, and how tight the planning timeline is. More events, higher customization, and larger guest experiences naturally require more planning time and a bigger team.
Why doesn’t Reetireevaj publish fixed wedding planning prices online?
Because no two weddings are the same. Reetireevaj believes pricing should reflect your unique story, scale, priorities, and expectations—not an arbitrary rate card. Every proposal is created after a discovery conversation and a clearly defined scope of work.
